01
Individual challans
Create student-specific fee challans with tuition, concession, billing month and due date.
PART OF THE SCHOOL FINANCE WORKFLOW
MODULE 04 / School finance
Fees & Finance.
Manage the school fee cycle with individual and class-wide challans, payment entry, printable documents and financial visibility.
Practical school operationsRole-aware accessBased on inspected product workflows
Follow every fee challan from issue to recorded payment
The accounts team selects a billing month and due date, generates a student challan or a class-wide batch, and prints bank-style vouchers. When a payment is received, staff record the amount and reference, then issue a printable receipt and review any outstanding balance.
WHY IT MATTERS
For accountants: connect challans and payment records. For leadership: understand outstanding dues without relying on disconnected registers.
A closer look at every capability.
These are concrete functions represented in the inspected ERP interface—not a list of aspirational integrations.
02
Bulk challan generation
Generate fee challans for enrolled students in a selected class.
PART OF THE SCHOOL FINANCE WORKFLOW
03
Printable fee vouchers
Open printable three-part bank fee voucher layouts.
PART OF THE SCHOOL FINANCE WORKFLOW
04
Payment recording
Record received amounts, payment method, reference and notes against a challan.
PART OF THE SCHOOL FINANCE WORKFLOW
05
Receipts
View and print receipts associated with recorded payments.
PART OF THE SCHOOL FINANCE WORKFLOW
06
Collections and dues
Filter challans by status and review paid, outstanding and overdue amounts.
PART OF THE SCHOOL FINANCE WORKFLOW
A workflow your team can follow.
Prepare billing → Issue challans → Record payment → Print & reconcile
01
Choose a billing period and due date
Select the billing month, due date and relevant student or class; confirm the fee amount and concession.
02
Generate individual or class-wide challans
Create an individual challan or generate a class-wide batch, then print the available three-part bank-style vouchers.
03
Record a payment when received
When money is received, enter the amount, method and transaction reference against the relevant challan.
04
Print receipts and review balances
Print the receipt and review paid, unpaid or overdue fee records to identify remaining balances.
See how this works in a school.
A realistic operational example, showing the sequence of work and the information staff can review.
SCHOOL WORKFLOW / EXAMPLE
Preparing and collecting monthly school fees
The accounts office is issuing challans for a class and tracking payments received.
01
Prepare the billing run
Choose the month and due date, then generate individual or bulk challans.
02
Provide the voucher
Print the three-part fee challan for the relevant student.
03
Record the collection
Enter received amount, payment method and reference, then print a receipt.
Result for the school
The accounts team can review the challan and its recorded payment status; this is not an online payment gateway.
What goes in. What comes out.
Understanding the records behind a workflow helps a school plan implementation and staff responsibilities.
Inputs
Student; billing month; due date; tuition amount and concession
Records
Challan; payment amount; method; reference; receipt
Views & outputs
Paid, outstanding and overdue status; collection and dues views
A CLOSER LOOK AT THE RECORD
What your team works with
Representative fields and actions drawn from the inspected application screens. Availability depends on role and school configuration.
Student or classBilling monthDue dateTuition amountConcessionChallan referenceReceived amountPayment methodTransaction referenceThree-part voucherPrintable receipt
Who uses this area?
School administrators, accountants and authorised staff. The actual controls visible depend on account permissions and school entitlements.
Clear answers, without overpromising.
Can parents pay online through the portal?
A live payment gateway is not verified. The system supports manual recording of received payments.
Are WhatsApp fee reminders automatic?
No. The inspected reminder action is simulated, so external delivery is not advertised.
Can challans and receipts be printed?
Yes. Printable bank-style vouchers and payment receipts are present.
Scope clarification
A fee reminder button currently simulates WhatsApp/SMS notifications. Live reminder delivery and payment gateway processing are not claimed.
See what SEMS-ERP can do for your school.
Tell us about your school's needs and we'll discuss the workflows and modules that matter most.